How GreenTick HR Solutions Assists Companies in Compliance & Operational Excellence
GreenTick HR Solutions enables companies to achieve compliance and operational excellence by streamlining HR processes, updating employee records, compliance with all the regulatory frameworks and eradication of operational risks. Our knowledge in HR governance, compliance, and workforce management has assisted many companies in building solid HR foundations, preventing legal risks and passing HR audits with flying colours.
Challenge
In a client HR audit, we asked them for their labor compliance registers—an important requirement to be legally compliant. The HR staff, unaware of these requirements, escalated the request to their CA firm. We then realized that there had been no registers kept over the last four years. This left the company highly vulnerable to legal risks since non-maintenance of these registers may result in penalties during an inspection.
Most companies do not know that every company is required to have a minimum average of 10 registers per branch monthly, depending on state laws. The new upcoming labour laws will make this requirement even more stringent. Non-compliance can lead to severe penalties and business disruptions.
Solution
GreenTick HR adopted a formalized monthly compliance process, ensuring that all labor registers were
Accurately & consistently maintained
Real-time updated to comply with the law
Ready for audit and inspection at any moment
Impact
100% statutory compliance achieved
Minimized the threat of legal proceedings and sanctions
Facilitated a seamless audit process
Key Takeaway
Having compliance procedures in place right from the start guarantees an incident-free working process and prevents negative impact of unnecessary legal issues at the eleventh hour
Challenge
A startup entrepreneur came to us with a concern—he had no clue how employee records and files were being managed. Employee records are lifetime records, but in the process, his startup had no adequate documentation.
In the early years, the HR processes were looked after by the founder followed by a junior employee. Gradually, when the company expanded beyond 75 people, there were mismanaged records and the crucial employee data lost as there was no handover done appropriately. This led to rebuilding earlier records becoming a costly affair and labor intensive.
Solution
GreenTick HR performed a wide-ranging HR audit and created an employee record keeping system on centralized lines which
Digitalized and stored employee information securely
Simplified HR procedures to support clean handovers
Introduced lifetime tracking of history employees and future ones
Impact
Introduced lifetime tracking of history employees and future ones
Reduction in 50% HR management time
Improved compliance to facilitate ease of due diligence and legal transactions
Key Takeaway
Employee records management ensures no loss of data, ensuring compliance, and making businesses more scalable right from day one by having an organized HR framework.
Challenge
One of our startup clients, who had outsourced complete HR and compliance functions to us, went to raise funds from investors after six months of operation. The investors’ attorney gave them a 30-plus point HR due diligence checklist, which surprised the founder.
The founder was unprepared for the thorough compliance verifications and anticipated delays in funding. Without an organized HR process, it may have taken weeks or even months to finish the due diligence checklist.
Solution
As GreenTick HR had already put in place strong HR policies, documentation, and compliance systems, we were able to
Get all necessary documents within a mere 3-4 hours
Have the company achieve 100% compliance requirements
Impressed investors with the company’s governance readiness
Impact
Quicker investment approval through easy compliance readiness
Established investor trust in the company’s governance processes
Facilitated seamless business growth with organized HR policies
Key Takeaway
Organized HR and compliance processes hasten the funding process and raise investor confidence.
Challenge
We were approached by a client after they experienced a significant compliance problem regarding Provident Fund (PF) remittances. In making monthly PF payments, they did not remit a portion of the employer contribution as per the Employee Pension Scheme (EPS) due to non-awareness.
This compliance check led to a humongous reconciliation exercise—adjusting 2 years’ worth of PF contributions for all current and former employees. The exercise was not only time-consuming but also entailed handling intricate adjustments with the PF authorities.
Solution
GreenTick HR intervened to
Carry out a comprehensive reconciliation of previous PF payments
Coordinated closely with PF authorities to effect adjustments
Institute a compliance monitoring system to avoid future mistakes
Impact
Avoided future compliance mistakes via systematic monitoring
Saved hundreds of person hours of time spent on manual reconciliation
Confirmed seamless PF and EPS contributions in the
future
Key Takeaway
An in-house HR compliance team avoids costly mistakes and keeps businesses legally compliant.
Why us
Why us Why Go with GreenTick HR Solutions?
We do not merely run HR operations at GreenTick HR Solutions—what we do is redefine them. From ensuring compliance to making employee records seamless and investor audit-ready, our experience keeps businesses compliant, efficient, and ready for investors.
With a forward-thinking approach to HR governance, we keep your business running smoothly and without risk—and you can concentrate on growing while we take care of compliance.
Speak with Our Experts Today to protect your HR operations and establish a compliant business foundation.